Secure Outlook Guide Changing Passwords 2023

Secure Outlook Guide Changing Passwords 2023
Published in : 20 Dec 2023

Secure Outlook Guide Changing Passwords 2023

When connecting your Email address to Outlook, you are required to input your Email account password. This allows Outlook to store the password for automatic retrieval and display of incoming messages in your mailbox. If you decide to change your password for security purposes, it is important to update the new password in Outlook as well. Failure to do so will result in the client application being unable to access your account or retrieve your password as usual.

If the account being created is not an Exchange account and requires administrator assistance for customization, you have the option to change the password in Outlook independently. However, the process of changing the Outlook password in the Desktop client and for other Outlook passwords, such as those for data files or the Outlook web application, may vary.

A Guide to Changing Passwords in Outlook

To ensure that the new password for your email accounts on, Gmail, and other platforms is applied to your Outlook client, you should begin by accessing the account settings in Outlook. Start by clicking on the File button located at the leftmost part of the email client's menu bar.

To change email passwords in Outlook

The File tab in Outlook gives you access to general account details. 

Now open the “Account Settings” and select “Account Settings” again from the context menu:

Account Information Outlook

To change the password for an Email account in Outlook, adjustments to the account settings are also required. 

In the current version of Outlook, you can view all the email accounts connected to your Microsoft client. Simply select the account for which you wish to update the password and then click on Change.

Outlook Emails Account Change Tab

In the account settings of Outlook, all set-up email accounts are presented in alphabetical order, with the default account being highlighted. Additionally, details about the underlying protocol types (POP3, IMAP, Microsoft Exchange) are provided. 

Substitute the stored password in Outlook with the recently chosen password for your email account, then proceed by clicking Next and Finish.

Understanding the Process of Changing Your Outlook Data File Password

When you link email accounts to Outlook, the program saves a range of data, including calendar events, contacts, and copies of sent and received messages, on your computer's hard drive in Outlook data files (PST or OST files). To safeguard this information from unauthorized access, you have the option to password-protect the data files. If you wish to implement this security measure or update an existing password for an Outlook data file currently in use, please follow these instructions:

Access the default view of your Outlook client by clicking on the Start tab, then right-click on the Email account for which you wish to set a data file password or update an existing password. From the context menu, select Data File Properties.

Data File Properties Outlook

The data file's structure is determined by the account type: PST files contain information for POP and IMAP accounts, while OST files hold data for Outlook or Exchange accounts. 

Click Advanced, then Change Password:

Outlook Data File

In addition to modifying or setting a password, the Data File menu also enables users to alter the file's location, rename it, or compress it.

You have the option to set a password for the file or update your current Outlook password. In either scenario, input your chosen password in the new password field and confirm it by re-entering it in the Confirm password field. If you're changing the password, you'll also need to input your current valid password in the first field. If necessary, save the new password in the Outlook password list and finalize the changes by clicking OK.

Click Change Password outlook

Exchange profiles do not have the option to change passwords, as the default protection for the information in the OST file is provided by the Exchange network password. 

Securing Your Outlook Experience: Step-by-Step Guide to Changing Your Password in Outlook Web App (OWA)

Access Microsoft's email client, the Outlook Web App (OWA), from any device without needing to install it separately. Log in with your email address and password, which can be modified whenever needed. To change your password, go to your account settings through your user profile and select My Account from the menu.

Outlook Web App Account Setting

To access the account menu in the Outlook Web App, simply click on either the profile picture or profile name.

In the following overview, select “Security and data protection”:

Select Security and Privacy Settings Outlook Web App

Account management provides the ability to control the password for the Outlook web app, personalize your profile image and personal details, and access subscription information and app permissions, among various other functions. 

When the Password is clicked, the web application will promptly redirect you to the home page for changing your Outlook password.

Web App Outlook Change Password

Upon inputting a new password, Microsoft will promptly provide information regarding its security level, also known as password strength. 

Please input your existing password, followed by the new password. Confirm the new password on the next line, and finalize the password change by clicking on submit.



In summary, it is essential to prioritize the protection of your email accounts associated with Outlook to safeguard the privacy and reliability of both your personal and work-related correspondence. While changing your email password in Outlook may seem simple, it is important to approach this task with diligence to guarantee the security of your account.

The process of changing your password for a regular email account or an Outlook data file may differ slightly. To update the password in Outlook, go to the File tab, access your account settings, select the account you want to change, and then update the password as needed.

 For security, it's advisable to apply password protection to your Outlook data files, which contain important details such as calendar events and sent/received messages. Access the Data File Properties and Advanced settings to establish or modify your password for added protection.

Moreover, when utilizing the Outlook Web App (OWA), modifying your password is a straightforward procedure. Simply navigate to your account settings via the profile menu, choose Security and Data Protection, and then proceed with the instructions to change your password seamlessly.

Don't forget that a robust, frequently changed password is crucial for keeping unauthorized users out. By adhering to these easy guidelines, you can guarantee a safe and secure Outlook experience, protecting your sensitive data and upholding the reliability of your email exchanges.


Frequently Asked Questions:

Q1: Why is it important to change my email password in Outlook?

A1: It is essential to regularly change your email password in Outlook to safeguard the security of your account. Failing to update your password regularly increases the likelihood of unauthorized access to your email and personal data. By updating your password, you can effectively fortify your account against potential security risks.

Q2: Can I change the password for my Outlook data file independently?

A2: Yes, you can choose to modify the password for your Outlook data file separately. Simply go to Data File Properties and then Advanced settings to adjust or renew the password for the file containing important data like calendar events and messages.

Q3: What should I do if I forget my current Outlook password when changing it in the desktop client?

A3: Should you happen to forget your current Outlook password while attempting to change it in the desktop client, you might have to reset it using your email provider's account management system. Simply follow the password recovery procedure offered by your email service to restore access, and then update the password in Outlook.

Q4: Is it possible to change my Outlook Web App (OWA) password from any device?

A4: Yes, you have the flexibility to update your Outlook Web App (OWA) password using any internet-enabled device. Just sign in to OWA, access your account settings from the profile menu, choose Security and Data Protection, and then proceed with the instructions to modify your password. This process is hassle-free and doesn't require any extra software installation.

Q5: How often should I change my email password for optimal security?

A5: For the best security, it's advised to update your email password regularly. To minimize the chance of unauthorized access, think about changing your password every three to six months. If you notice any unusual activity on your account, change your password right away.

Q6: Can I set a password for my Outlook data file to protect my information?

A6: Yes, you have the option to increase the security of your Outlook data file by creating a password. By going into the Data File Properties and selecting the Advanced settings, you can establish a password to safeguard all the data stored in the file, such as calendar events and sent and received messages. This additional step will heighten the security measures for your Outlook data.